Privacy Policy

Last updated: April 15, 2025

1. Introduction

Zayed Sustainability Prize (“we,” “us,” or “our”) is the data controller responsible for the processing of your personal data under this Privacy Policy. We acknowledge that as part of the submissions process, entrants may be requested to disclose confidential or sensitive information in their submissions. Zayed Sustainability Prize undertakes to handle any such information submitted – including any financial information pertaining to the applicants – with the strictest of confidence.

 

This Privacy Policy explains how we collect, use, disclose, and protect your personal data in accordance with applicable data protection laws.

It is important that you read this Privacy Policy together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing data about you so that you are fully aware of how and why we are using your data.

 

This policy explains when, why and how we:

  • Collect data about individuals/companies/entities
  • Use this information
  • Disclose this kind of data to others, when this is necessary and under certain conditions
  • Keep this data secure and confidential

 

2. If you fail to provide data

Where we need to collect personal or company data as part of your submission and if you fail to provide that data when requested, we may not be able to process your submission. In this case, we may have to cancel your submission but we will notify you if this is the case at the time.

3. Information that we collect about you

We collect and process the following data:

  • Identity data: includes first name, last name, organisation name, position in organisation, username or similar identifier, and title.
  • Contact data: includes address, city, country, zip code, email address, phone and mobile numbers
  • Technical data: includes internet protocol (IP) address, your login data, browser type and version, make and model (mobile phones only), operating system, hardware version, platform, device settings and other technology identification on the devices used to access our websites through analytics tools
  • Company data: includes information related to your company, project or initiative that you provide to us as part of your submission for the Zayed Sustainability Prize. This also includes your financial information
  • Demographic data: may include education, occupation, geographic location, and other similar information, to the extent you provide it.
  • Special Category Data: we may collect special category data (e.g., information about health, if voluntarily provided and necessary for accessibility purposes) only with your explicit consent and where permitted by applicable law.

We collect this information that you give to us through:

  • Our website
  • Our social media platforms
  • and/or corresponding with us directly or through our outreach partners by phone, email or otherwise

 

4. To whom do we disclose your personal information

  • Internal stakeholders
  • Outreach partners
  • Research & Analysis partner
  • Members of the Selection Committee and Jury
  • Service providers for our website
  • Trusted third-party analytics and marketing partners

 

5. Why and how we use your data

 

Most commonly, we will use your data in the following circumstances:

  • Where we need to evaluate your application that you have submitted for the Zayed Sustainability Prize
  • Where we need to communicate with you in relation to your application for the Prize
  • Where we need to communicate with you in relation to any announcements/news about the Prize
  • Where we need to comply with a legal or regulatory obligation
  • To analyze trends, optimize marketing campaigns, and deliver personalized content
  • To inform you about future marketing campaigns and initiatives related to the Zayed Sustainability Prize that may be relevant to your eligibility or interests, provided you have not objected to receiving such communications

 

Any other specific purpose indicated at the time of collecting the information

 

6. Your rights regarding data sharing for analytics and marketing

 

You have the right to object to our sharing of your data with third-party analytics and marketing partners. If you wish to object, please contact us using the contact details provided in section 15. More information on your rights is outlined in section 9.

 

7. Where we store your personal data

 

Your information is stored either in our databases or in the databases of our service provider in the UAE. We take appropriate security and confidentiality measures to ensure that your privacy rights continue to be protected as outlined in this policy. These steps include imposing contractual obligations on the recipient of your personal data or ensuring that the recipients have subscribed to “international frameworks” that aim to ensure adequate protection.

 

8. Retention of your personal data

 

Zayed Sustainability Prize retains your personal data for a period of time necessary to achieve the purpose for which we use that information. Except in specific cases, this period is specified at the time the information is collected. Data used for informing future marketing campaigns for prospective candidates may be retained for a reasonable period to facilitate these communications, in accordance with applicable laws and your communication preferences.

 

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data, and the applicable legal requirements.

 

9. Data security

 

Zayed Sustainability Prize has put in place appropriate security measures to prevent your personal and company data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

 

10. What are your rights

 

Subject to applicable law and certain exemptions, restrictions or circumstances, you may have the right:

  • To access your personal data
  • To correct, modify and update your personal data
  • To erase your personal data or restrict its processing
  • To withdraw your consent
  • To ask us to transfer your personal data in a structured data file to you or to another service provider if it is technically possible (data portability)
  • To object to the processing of your personal data for direct marketing purposes or sharing with third parties for marketing
  • To object to receiving marketing communications about future Zayed Sustainability Prize campaigns

 

11. Tracking Technologies and Cookies

 

Zayed Sustainability Prize uses Cookies and similar tracking technologies to track the activity on our website and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information and to improve and analyze our website.

 

The technologies used may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on Your Device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, you may not be able to use some parts of our Service. Unless you have adjusted Your browser setting so that it will refuse Cookies, our Service may use Cookies
  • Web Beacons. Certain sections of our Service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity)

 

Cookies can be "Persistent" or "Session" Cookies. Persistent Cookies remain on Your personal computer or mobile device when You go offline, while Session Cookies are deleted as soon as you close your web browser.

 

12. Other legal requirements

 

The Company may disclose your personal data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation
  • Protect and defend the rights or property of the Company
  • Prevent or investigate possible wrongdoing in connection with the Service
  • Protect the personal safety of Users of the Service or the public
  • Protect against legal liability
  • Security of your personal data
  • The security of your personal data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security

 

13. Links to Other Websites

 

The Zayed Sustainability Prize website may contain links to other websites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

 

14. Changes to this Privacy Policy

 

We may update the Privacy Policy of Zayed Sustainability Prize from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

We will let You know via email and/or a prominent notice on Our Service, prior to the change becoming effective and update the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

 

15. Contact Us

 

If you have any questions or complaints about this Policy, please contact us: