Privacy Policy

INTRODUCTION

Zayed Sustainability Prize acknowledges that as part of the submissions process, entrants may be requested to disclose confidential or sensitive information in their submissions. Zayed Sustainability Prize undertakes to handle any such information submitted – including any financial information pertaining to the applicants – with the strictest of confidence.

It is important that you read this Privacy Policy together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing data about you so that you are fully aware of how and why we are using your data.

This policy explains when, why and how we:

  • collect data about individuals/companies/entities;
  • use this information;
  • disclose this kind of data to others, when this is necessary and under certain conditions;
  • keep this data secure and confidential.


IF YOU FAIL TO PROVIDE DATA

Where we need to collect personal or company data as part of your submission and if you fail to provide that data when requested, we may not be able to process your submission. In this case, we may have to cancel your submission but we will notify you if this is the case at the time.



HOW AND WHAT INFORMATION IS COLLECTED

We collect and process the following data:

  • Identity data: includes first name, last name, organisation name, position in organisation, username or similar identifier, and title.
  • Contact data: includes address, city, country, zip code, email address, phone and mobile numbers.
  • Technical data: includes internet protocol (IP) address, your login data, browser type and version, make and model (mobile phones only), operating system, hardware version, platform, device settings and other technology identification on the devices used to access our websites through analytics tools.
  • Company data: includes information related to your company, project or initiative that you provide to us as part of your submission for the Zayed Sustainability Prize. This also includes your financial information.

We collect this information that you give to us through:

  • Our website
  • Our social media platforms
  • and/or corresponding with us directly or through our outreach partners by phone, email or otherwise


WHO MAY RECEIVE OR HAVE ACCESS TO YOUR PERSONAL DATA

  • Group companies
  • Outreach partners
  • Research partner
  • Members of the selection committee and Jury
  • Service provider for our website


WHO MAY RECEIVE OR HAVE ACCESS TO YOUR COMPANY DATA

  • Outreach partners
  • Research partner
  • Members of the selection committee and Jury
  • Service provider for our website


WHY AND HOW WE USE YOUR DATA

Most commonly, we will use your data in the following circumstances:

  • Where we need to evaluate your application that you have submitted for the Zayed Sustainability Prize
  • Where we need to communicate with you in relation to your application for the Prize
  • Where we need to communicate with you in relation to any announcements/news about the Prize
  • Where we need to comply with a legal or regulatory obligation
  • Any other specific purpose indicated at the time of collecting the information


WHERE WE STORE YOUR PERSONAL DATA

Your information is stored either in our databases or in the databases of our service provider in the UAE. We take appropriate security and confidentiality measures to ensure that your privacy rights continue to be protected as outlined in this policy. These steps include imposing contractual obligations on the recipient of your personal data or ensuring that the recipients have subscribed to “international frameworks” that aim to ensure adequate protection.



HOW LONG WE KEEP YOUR PERSONAL DATA

We retain your personal data for a period of time necessary to achieve the purpose for which we use that information. Except in specific cases, this period is specified at the time the information is collected.



DATA SECURITY

We have put in place appropriate security measures to prevent your personal and company data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.



WHAT ARE YOUR RIGHTS

Subject to applicable law and certain exemptions, restrictions or circumstances, you may have the right:

  • To access your personal data;
  • To correct, modify and update your personal data;
  • To erase your personal data or restrict its processing;
  • To withdraw your consent;
  • To ask us to transfer your personal data in a structured data file to you or to another service provider if it is technically possible (data portability);


These rights may be exercised by written request sent to info@zayedsustainabilityprize.com. A reply will be provided to you within a reasonable delay, in accordance with the applicable regulations.